Planning your wedding at Clock Barn

Is there anything more exciting than planning your wedding? We really don’t think that there is! You’re able to create a day that’s all about you and you can make it as traditional or as alternative as you like. And, if that’s not enough, you then get to share it with all your family and friends. Perfect! So, to help you plan a wedding day that you’ll absolutely love, here’s our guide to wedding planning at Clock Barn, including all the things you have to do and those that you really don’t have to worry about.

The bride and groom have confetti thrown over them following their wedding ceremony at Clock Barn
Image courtesy of Jonny MP Photography

Wedding planning essentials

OK, so you’ve booked Clock Barn as your wedding venue so you’re already on the road to a brilliant day. Here are the essential things to book, consider and decide upon as far in advance as possible:

The guest list. Write a first draft of your guest list and consider sending save the date cards to people who you’d like to be with you for the whole day. These numbers are important when you’re thinking about food and drink and also when you’re working out your budget.

Book the BIG suppliers. By this, we mean the suppliers who can only work on one wedding per day. So, photographers, videographers, florists and entertainment should all be on your priority list. You might also like to think about hair and makeup artists, cake makers and transport at this point too. Start by taking a look at our list of recommended wedding professionals.

The bride and groom arrive in style to Clock Barn wedding venue

Image courtesy of Natalie J Weddings

Think about your outfits. Wedding dresses take at least six months to arrive in the boutique after you’ve ordered and then you also need to include time for fittings and alterations so give yourself plenty of time to find and order your gown. Similarly, guys should look around for their outfits too and decide whether they’ll hire, buy or have something made specially. You’ll find wedding dress ideas for your rustic barn wedding here.

The bridal party pose for a wedding photo in the gardens at Clock Barn in Hampshire
Image courtesy of Jonny MP Photography

Decide on your theme or colour palette. There is a huge amount of choice out there when it comes to themes and colours so deciding what you want for your own big day will help narrow things down when you start looking at flowers and decorations. We recommend starting a Pinterest board that you can share with suppliers so that they can see what you want for your day.

A three tier semi-naked wedding cake and a beautiful bouquet of pale pink wedding flowers
Image courtesy of Natalie J Weddings

Food and drink. Now this is a really important part of your day so it’s worth considering your wedding menu quite early on in the planning process. Think about what you might like to serve for your drinks reception (drinks, canapes etc.), your wedding breakfast and your evening food. Evening food really is important if you want your guests to have the energy to party all night long and remember, wedding days are long days so you’ll all need to refuel. Speak to the Events Team if you need any advice or assistance.

Woodfired pizza being sliced for guests at the wedding evening at Clock Barn

Glasses of refreshing Pimm’s were served at the drinks reception at Clock Barn
Images courtesy of Natalie J Weddings

Book accommodation. Lots of couples and their families decide to stay with us on the night of their wedding and this is a wonderful idea. Not only are you able to make use of our gorgeous on-site accommodation (no late-night travelling required!) but you’re also able to all breakfast together the following morning and reminisce about your brilliant day.

The farmhouse wedding accommodation at Clock Barn wedding venue In Hampshire
Image courtesy of Jonny MP Photography

Don’t forget the registrar! If you want to be legally married, you DEFINITELY need the registrars so get in touch with them as soon as possible to find out what you need to do to book them for your ceremony. Similarly, if you’re having a religious ceremony and then travelling to Clock Barn for your reception, speak to your vicar, priest or officiant as soon as you can. For more information on marriage ceremonies at Clock Barn, just click here.

The barn is set up for the wedding ceremony at Clock Barn in Hampshire
Image courtesy of Natalie J Weddings

Things to do before the big day

With the big things ticked off your list, there’s still quite a bit to do but if you spread it out and take your time, there’s no need to feel any pressure. Here are some things to do before the big day:

Make/source details and decorations. Lots of couples love to make details and decorations for their day so whether you’re making or buying favours, signage, decorations or table plans, give yourself plenty of time and make sure that everything is with you well before the day.

Handmade wedding favours presented in personalised boxes at Clock Barn
Image courtesy of Natalie J Weddings

Finalise your seating plan. Some couples find this really easy and some find it a bit trickier but finalising your seating plan is an absolute wedding essential. Think about putting people who know each other together so that everyone can relax with friends over dinner and don’t forget to mark anyone who has special dietary requirements on the plan that you give to the Events Team so that everyone gets the perfect meal for them.

The rustic wedding barn is set up for the wedding breakfast at Clock Barn
Image courtesy of Natalie J Weddings

Create a timeline for the day. This might seem like planning overkill but it’s such a useful thing to do. Run through the day noting what needs to happen and when and who is in charge or needs to know about each element. Share this with your bridal party and your suppliers so that everyone is clear on exactly what you want.

Finalise details with suppliers. In the month or two before the wedding, you’ll need to get in touch with all your suppliers to finalise details. Photographers will need to know what group shots you want, your cake maker will need the go-ahead for the final design, your florist will need confirmation of what you want and when they’re able to start setting up and your DJ or band will need to know what you’d like as your first dance and any must-haves for the play-list. You can also share your timeline with them as this point too. To help you out, take a look at this list of must-have wedding photos at Clock Barn.

A reggae band play at the wedding reception at Clock Barn in Hampshire

Bride and groom cutting the wedding cake at Clock Barn in Hampshire
Images courtesy of Natalie J Weddings

Think about what’s happening after the wedding. If you’re going straight off on honeymoon, you’ll need your cases with you and someone will need to take your outfits, cards and any presents home for you. If you want your bouquet preserved, that needs to be booked in advance and your flowers will need to be sent off ASAP. If you want to continue the celebrations, think about what you might do the day after the wedding.

Wedding jobs you don’t have to worry about

When you’re planning a wedding, it can seem as though the list of jobs to do never gets any shorter, regardless of how much you do. If you’re feeling overwhelmed or if you just want to keeps things simple, here are the jobs that you don’t have to worry about:

Wedding craft. If this isn’t your thing or if you’re just short on time, don’t worry about handmaking every detail yourself. There are plenty of great suppliers online if you want to dodge the DIY.

Running out of time or feeling the budgetary pinch? Just concentrate on the big things. Make sure there’s enough to eat and drink and that there’s entertainment for your guests. Don’t worry so much about the napkins, the favours, the place cards or too many details.

A wedding guest holds the personalised sweet wedding favours at Clock Barn in Hampshire
Image courtesy of Natalie J Weddings

Tradition. If there’s something different that you want to do or if there are one or two wedding traditions that you just don’t want to include, go with your heart. Every element of your wedding should be there because you and your partner want it to be there, not because anything or anyone tells you that’s how it should be done.

The day. Finally, don’t worry at all about anything on the day. The Clock Barn team will have absolutely everything under control so all you need to do is relax and enjoy your day.

To find out more about weddings at Clock Barn, why not request our brochure? If you’d like to come and visit us to find out more, we’d love to welcome you – simply book a show round here.