Frequently asked questions

We hope this list of frequently asked questions will prove helpful. If you wish to discuss anything further, please do give us a call on 01256 643777, or complete our online enquiry form.

Wedding Venue

How do we arrange to visit?

To arrange a visit, you can visit our book a visit page on our website and select a suitable date and time using our visit calendar. Alternatively, if you want to speak to our team directly, call 01256 643777.

How much is it to secure a date?

Your initial payment is £750 of your venue hire fee plus your initial catering payment of £750 + VAT.

How do we book?

Once you have been to visit, you will receive via email log on details to our booking portal, which can be found here. Remember to book your registrar or Church. For booking Hampshire Registrars can be found below.

Which local registry office do I book my ceremony with?

How do I book my civil ceremony at Clock Barn?
Once you have booked your wedding date at Clock Barn, you should contact Hampshire Register Office to book a registrar to conduct your marriage ceremony at the Barn as soon as possible. Please call 0300 555 1392 (Monday to Friday 9 am to 4 pm) or visit the Hampshire County Council website for more information.

Where is the nearest church?

If you wish to have a religious ceremony, there are plenty of churches close to Clock Barn. All Hallows, Whitchurch is two miles away and St Mary C of E church can accommodate weddings up to 50.

What are your venue hire prices?

Please click here to see our prices page.

What is your closing time?

Last orders will be called at 11:15 pm, and music will wind down at 11:30 pm. The bar will also close at 11.30 pm. The venue closes at midnight, and we ask that all guests who aren’t staying the night have pre-booked taxis to collect them by midnight.

What is your capacity for ceremonies, wedding breakfast and evening reception?

Ceremonies
Stable room – 50
The Dancefloor – 85
The Main Barn – 160
Outdoor ceremonies – To be discussed with Event Managers

 

Wedding Breakfast – We can host 160 guests

 

Evening Reception – Our capacity for your evening reception is 200 guests

Do you have somewhere to get ready on the morning of the wedding?

Included as part of The Farmhouse accommodation package is The Stables preparation room. Access to this area is available from 9 am the morning of the wedding until you leave to go to your ceremony. This is separate from the Main Barn Preparation Room which is included within your venue hire and available from 10 am the morning of your wedding.

Can you use The Stables throughout the day?

Access is until you leave for your ceremony where you will then have exclusive access to the Main Barn preparation room for the rest of the day. The Stables will be locked so all of your belongings will be taken over to the barn preparation room during the ceremony by our venue team.

Can I still use The Stables if I don’t book The Farmhouse Accommodation package?

No, you would still get access to the Main Barn preparation room from 10 am the morning of your wedding as part of the venue hire.

Can our dog come to our wedding?

We love (well-behaved) dogs and appreciate that they are a huge part of your family. They are welcome to join you for the ceremony and photographs. We have dog friendly bedrooms in Rose Barn. Please speak to the team for more information. Unfortunately, dogs are not permitted in The Farmhouse, Hayloft and Lavender Barn.

Is the venue accessible?

Clock Barn is wheelchair accessible. We also have fully accessible bedrooms for overnight guests in The Farmhouse and Rose Barn.

Do we need wedding insurance?

We strongly recommend that you take out wedding insurance. Weddings are a big investment, and fingers crossed that you’ll never need to call on your insurance but having it in place will cover you for a range of eventualities.

Where can I take my wedding photos?

From the moment you arrive along the Clock Barn driveway, you will see some fantastic backdrops for your photographs. As part of the venue hire, you will have exclusive use of the seasonally flowering Clock Barn garden, which is a firm favourite for those all-important group shots! In addition, you will have access to a beautiful adjacent paddock featuring a unique stable and other interesting photographic backdrops. Visit our Gallery for inspiration.

Is the Barn warm in the winter (and cool in the summer)?

The Barn has an efficient heating system which warms it up quickly during cold winter months. On warmer days, the same system keeps the Barn cool and the Barn doors open, giving you access in to the garden.

How should my guests access Clock Barn?

Our full directions can be found online, bringing your guests to the main driveway just outside the village of Whitchurch. Our Sat Nav postcode is RG28 7RB and what3words – ///number.wager.alien. We have ample space for all your guests to park in our car park. They are welcome to leave cars overnight but do need to collect them the following morning between 8 am and 11 am.
 
Clock Barn does not take any responsibility for any vehicles or their contents left in the car park area. Local taxi details can be found on our online suppliers list, and the nearest train stations are Whitchurch, Micheldever and Winchester.

What music can we have at Clock Barn?

We are delighted to host live bands at Clock Barn and simply ask that they are aware of our noise limit and that they hold and can provide us with their public liability insurance and PAT certificates. In terms of size, a four-piece band is the biggest that the Barn can comfortably accommodate. Many couples choose to have an acoustic musician, such as a harpist or string quartet, play during their ceremony or wedding breakfast. We also have an in-house background music system should you wish to create your own playlist as background music.

Can we have confetti and fireworks?

We are very happy for natural flower petals to be thrown in the garden but, unfortunately can’t allow them within the Barn. As Clock Barn is situated among farmland and near thatched buildings, we are not able to allow fireworks, sparklers, sky lanterns or firepits.

Can we use bubbles?

Unfortunately, we don’t allow bubbles within the Barn. However, we are happy for them to be used in our garden.

Can I have bunting put up in the Barn?

At Clock Barn, we offer cream bunting for the ceremony area included in your venue hire price. You may also provide your own bunting if you wish. Please speak to the Events team for measurements.

Are candles permitted within the Barn?

We are happy for candles to be lit on the round dining tables in The Main Barn, provided that they are supplied in a sturdy and enclosed holder and a maximum of five candles per table. We ask that if you wish to have candlelight in The Stable Room or the Dance Floor area, you use battery-operated candles, which can easily be bought online or supplied by your florist. We also ask that candles are not used around the outside walls of the Barn as this is clearly a fire risk.

Do you have any highchairs?

Yes, we can provide up to three high chairs. Please do let us know if you require these so we can ensure they are available for you on your wedding day.

Are we able to use drones at the venue?

Unfortunately, drones are not permitted at Clock Barn. There are plenty of stunning backdrops both indoors and outdoors for photo and video opportunities to get amazing footage of your day.

“The team went above and beyond to making our day special from start to end”

Georgia

Food & Drink

Who provides the catering?

All catering is provided by Clock Barn’s in-house caterers, Venue Catering and Events Ltd.

We’ve booked a wedding; how do I contact the Events Team?

We’ve booked a wedding; how do I contact the Events Team?
You can call on 01256 643777 or email at [email protected].

We’ve left something behind after our wedding; who do we contact?

Please call 01256 643777 or email us at [email protected].

Do you have prices and an example menu?

Yes, please see here here for example menus and prices.

Are we able to create our own menu?

Our chefs love working with you to create your own menu if you would like something a little different from our packages.

Can we use our caterers?

A fantastic team of in-house chefs provide all of our catering. It is not possible to use your own caterers.

It is not possible to bring any food and drink into the venue other than a wedding or celebration cake, confectionery (which must be in the original sealed containers in which they were purchased), and edible favours with allergens clearly labelled. Please speak with our team if you need any further clarification.

Our guests have allergies; how do we inform the team?

Please speak to our Events Team about any allergies or dietary requirements you or your guests may have during your meetings in the lead-up to the event.

Do you offer vegan & vegetarian options?

Yes, we have a delicious range of vegan and vegetarian options.

Are we able to create bespoke cocktails?

You can work with our bar team to create bespoke cocktails for your wedding or event.

Can we pre-order food and drink for the morning of the wedding or event?

Yes! We have a range of delicious grazing boards available to enjoy while you get ready. We can also provide bottles of Champagne or prosecco for your wedding morning celebrations. Please speak to the events team for more information.

Do you have a cake stand and knife?

Yes. Please speak to the Events Team about the cake stand and knife when discussing your menu.

“Absolutely outstanding venue. The food was tasty and so unique”

Tina

Guest & Accommodation

How do we get to the venue?

Clock Barn’s address is Tufton Warren, Whitchurch RG28 7RH. See full directions here.

How many guests can stay overnight?

In total we can accommodate 49 guests at Clock Barn for the night of your wedding. We can accommodate up to 20 guests including children and babies across The Farmhouse and The Hayloft. With an additional 24 guests plus 3 children in Rose Barn. We can then also accommodate 2 guests in Lavender Barn.

Are all the bedrooms ensuite?

Yes, all of the bedrooms in The Farmhouse, Rose Barn and The Hayloft have ensuite bathrooms.

Do you have any wheelchair-friendly rooms?

We have one bedroom on the ground floor in The Farmhouse (Bedroom 2) and one bedroom in Rose Barn (Bedroom 7) on the ground floor that are both fully accessible.

Is there parking, and can cars be left overnight?

There is ample car parking at Clock Barn. Cars can be left overnight but must be collected by 11 am the next morning.

What are the local taxi numbers?

Taxis are available locally but should be pre-booked.

1-2 Call Cabs Andover
01264 338833

 

Alpha Cars Andover
01264 444444

 

ABC Cars Basingstoke
01256 465000

 

Cabco Newbury
01635 33333

 

AAP Whitchurch
07977 564312

 

J-Cars Whitchurch
07977 564312

 

City Taxis Winchester
07977 564312

 

Wessex Cars Winchester
01962 877749

 

Wintax Cars Winchester
01962 250250

What time does the venue close?

Last orders will be called at 11:15 pm, with the bar closing at 11:30 pm. Music will wind down at 11:30 pm. The venue closes at midnight, and we ask that all guests who aren’t staying the night have pre-booked taxis to collect them by midnight.

How many bedrooms are there?

There are 10 bedrooms included within the accommodation package, 9 within The Farmhouse plus The Hayloft. Once The Farmhouse package has been booked, a further 12 bedrooms become available in Rose Barn, these can be booked as a block or an individual basis. Lavender Barn can also be added on as an additional room for up to 2 guests.

How many twin bedrooms are there?

Up to five of the bedrooms within The Farmhouse have the option of twin beds. Please note that one of the twin rooms is only suitable for children (Bedroom 9). In Rose Barn, a further four bedrooms have the option to be split into twin beds if needed.

Do you have an inter joining room for families?

Bedrooms 8 and 9 in The Farmhouse can be interjoined to create a family space for those bringing children. In Rose Barn, bedroom 3 has two additional beds suitable for children, and bedroom 5 has one additional bed suitable for a child.

When do we pay for our booking?

To secure The Farmhouse accommodation package, a deposit of £500 is due upon booking; the remaining balance is due three months before your wedding date. Once this has been booked, you will then unlock access to Rose Barn where rooms can be booked as a bulk booking or individually by your guests.

Can guests book the bedrooms and pay individually?

It is not possible for your guests to book and pay for The Farmhouse accommodation package themselves. However, once The Farmhouse accommodation package has been booked, your guests can book rooms individually in Rose Barn.

Do you have hairdryers and ironing boards we can use?

We have hairdryers in all of our bedrooms across The Farmhouse, The Hayloft and Rose Barn. We also have an iron and ironing board on request, please ask when you arrive if you wish to use this.

Can we stay the night before a wedding or event?

You may be able to book the accommodation package (a minimum of 5 bedrooms) for the night before your wedding but this is subject to availability. We can confirm whether this would be available for you to book around three months before your wedding date.

How much is the accommodation?

Please take a look at our pricing page for the accommodation costs.

What time is check-in and checkout?

For The Farmhouse and The Hayloft, check-in is from 2 pm on the day of your wedding and for those staying in Rose Barn and Lavender Barn, check in will be from 3 pm Check-out for everyone is by 10 am the following morning.

Can we have a late checkout?

Unfortunately, we cannot offer a late checkout. We stipulate this time to enable us to prepare the venue for the next wedding.

Who do we contact if we’ve left something behind?

Please call the venue team on 07584 097979 or email [email protected]

Is breakfast included in the room rate?

Yes, all bedroom prices include a continental breakfast.

What time is breakfast?

For any guests staying in The Farmhouse and The Hayloft, a continental breakfast will be served for you between 8 am and 9 am in The Farmhouse kitchen. You’ll all be seated together around two tables. Rose Barn guests will have their own continental breakfast bag delivered to their rooms at 8.30 am. If you or your guests have any dietary requirements, please let us know beforehand.

Can more guests join us for breakfast or can Rose Barn guests join us in The Farmhouse?

We can accommodate a maximum of 20 people in The Farmhouse for breakfast (including two staying in The Hayloft) so unfortunately it is not possible to invite extra guests or those staying in Rose Barn into The Farmhouse kitchen.

Do the bedrooms have tea and coffee-making facilities?

Complimentary tea and coffee making facilities are included within each bedroom across all the accommodation.

Can I allocate certain bedrooms to certain guests?

Yes. We will contact you before your wedding for your final room allocation details and any additional requirements.

Can children be left alone in the rooms while their parents attend the reception?

An adult must supervise all children in the accommodation at all times. This is a condition of your hire.

Do you have travel cots or any other baby facilities?

No, if you or your guests are including children within your room allocations, please talk to us in advance.

Are dogs allowed to stay in The Farmhouse, The Hayloft or Rose Barn?

We have dog friendly bedrooms in Rose Barn. Please speak to the team for more information. Unfortunately, dogs are not permitted in The Farmhouse, Hayloft and Lavender Barn.

How much does the accommodation cost to book?

The Farmhouse accommodation package is £2250 which includes 9 double bedrooms in The Farmhouse, The Hayloft & The Stables preparation room. Once this has been booked, you can start to add on rooms within Rose Barn and Lavender Barn either as a bulk booking or on an individual basis, these rooms start from £175 per room.

Please take a look at our pricing page for the accommodation costs.

Is there anything we need to do before we book?

It is important to read and understand the Terms and Conditions before you book. If you have any queries prior to booking please do not hesitate to get in touch.

Finally, how do I book The Farmhouse?

Please read the Accommodation Terms and Conditions on your portal and send us payment confirmation to [email protected]

Your wedding journey starts here

We would love to hear from you. Book a one-to-one show round or check our availabile wedding dates.

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